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With focus in engineering, construction and infrastructure industries, we help our clients to improve their project, programme and portfolio management regardless of size and complexity.
Don't breed your PMO -
You can purchase PMO services as a commodity instead, keeping your resources focused on your core competitive advantages. The benefits will also come quicker at both portfolio management and programmes/projects delivery levels.
Your company is either considering setting up a Project Management Office or looking at ways to optimise its project and portfolio performance? You no longer have to invest in creating or upgrading an in-house PMO and wait for benefits to eventuate.
- Outsource it!
PMO-as-a-Service is an arrangement where an external company provides your organisation with key portfolio, programme and project management processes and administers them to facilitate decision-making – under a Service Level Agreement (SLA).
PMO functions to outsource
Most of the common PMO functions can be outsourced without increased business risk penalty and, in most cases with a costs saving and higher efficiency. PMOaaS can provide your company with the following, and more:
Portfolio Management Process
Portfolio management and benefits management process
Project selection and prioritisation
Business cases development and review
Portfolio reporting and real-time dashboards in a PPMS
Portfolio efficiency analysis for portfolio balancing and maximisation of ROI
Programme and Project Management Process
Governance model to ensure all projects follow appropriate process to the desired level of rigor
Project management methodology (planning and reporting, templates, roles and responsibilities, interfaces with other functions like finance, procurement, customer management, etc.)
Project Management Information System and resource planning tools
Project and programme performance analysis and reporting
Help with project planning and troubleshooting
Programme and Project Delivery and Support
Programme and Project managers to deliver your projects, holding responsibility for deliverables
Create and maintain programmes, budgets resource plans and procurement plans
Set up and support planning and performance reporting process, gather performance data
Administer and facilitate risk management activities
Administer and facilitate change management process
In short, it is economies of scale, flexibility in tools selection and resource utilisation efficiency. We will make sure the service package is custom-tailored to deliver best value in your situation.
Add our 24/7 round-the-globe operations as a cherry on the cake!
Establish and maintain project management methodology
+ Wide choice of best practice processes, models, guidelines and templates honed in different organisations is all at your disposal + Implementation happens faster as common mistakes are avoided + User-friendly Methodology repository tool (Promapp or similar) comes with the package
Provide portfolio visibility and analysis
+ Project performance data gathering and reporting administration comes at a low cost + Unbiased review of project performance and forecasts with feedback ("sanity checks") + Variety of customisable reporting dashboards and templates is available to suit different management levels
Project performance analysis and reporting
+ Avoid non-compliance and errors in setting project decision making levels by entrusting running your governance model to an impartial external gate keeper
Some cost-saving and efficiency factors:
PMOaaS cost efficiency
+ No need to purchase and implement a full-suite Portfolio management software - use only as much as you need; + Portfolio reports and analytics dashboards online in real time, handheld-ready + No need to hire a new BA when your need a few extra reports over a period of time
How it works when you...
... purposefully set up an in-house PMO The desired process capability is achieved shortly from the start. Functions and process ownership then are gradually transferred to internal resources as their capability grows.
... need flexible PMO capacity Whether your portfolio size is seasonal by nature or depends on approved capital funding, scale PMO services up or down quickly as need be.
... want to try before you buy - Outsource your portfolio and project management processes from Day 1; - Optimise as required; - Once confident, hire internal resources
Keep in-house the roles and skills that directly contribute to your organisation's core competency and competitive advantage, keep "commodity" competencies, processes and tools outsourced.
Let accomplished professionals provide you with a quality service instead of bearing all the costs, risks and effort of establishing from scratch and maintaining full-staffed in-house PMO.